Administrative Officer at Province of British Columbia, Brandon, Manitoba in Brandon

Company Overview The Province of British Columbia is a leading provincial government entity committed to delivering high‑quality public services, fostering sustainable economic growth, and protecting the environment for residents of British Columbia and Canadians nationwide. With a reputation for transparency, innovation, and collaborative governance, the Province employs a diverse workforce across a range of ministries and agencies. This position is based in the provincial liaison office located in Brandon, Manitoba, supporting inter‑provincial initiatives and providing essential administrative support to the regional team. Key Responsibilities For Administrative Officer - Provide comprehensive administrative support to senior managers, including calendar management, travel coordination, and preparation of briefing materials. - Draft, edit, and proofread correspondence, reports, policy documents, and presentations ensuring compliance with provincial style guides and confidentiality requirements. - Manage the flow of information within the office, routing incoming mail, emails, and phone inquiries to appropriate staff and responding to routine requests. - Maintain accurate records and filing systems—both electronic and paper—adhering to the Province’s records‑management policies and the Freedom of Information and Protection of Privacy Act (FIPPA). - Coordinate meetings, workshops, and stakeholder events, handling venue bookings, catering, audiovisual setup, and post‑event documentation. - Process invoices, purchase requisitions, and expense claims in accordance with the Province’s financial policies and the Public Service Act. - Assist with onboarding of new staff, preparing workstations, access cards, and orientation materials. - Contribute to continuous‑improvement initiatives by identifying administrative efficiencies and recommending process enhancements. - Serve as a point of contact for external partners, government agencies, and the public, delivering courteous and professional service at all times. Required Qualifications - Minimum two (2) years of progressive administrative experience in a government, public‑service, or comparable professional environment. - Diploma or certificate in Business Administration, Office Management, or a related field; a bachelor’s degree is an asset. - Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience using provincial document‑management systems. - Strong written and verbal communication skills, with the ability to produce clear, concise, and accurate documentation. - Knowledge of Canadian public‑sector policies, including FIPPA, the Public Service Act, and standard procurement procedures. - Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision. - Eligibility to work in Canada and willingness to obtain any required security clearance. Desired Skills - Experience supporting senior executives or senior public‑service officials. - Familiarity with virtual collaboration tools such as Teams, Zoom, or Webex. - Bilingual ability (English/French) is considered an advantage. - Project‑coordination experience, particularly in inter‑governmental or stakeholder‑engagement contexts. - Strong analytical skills with the capacity to interpret data and prepare summary reports. - Commitment to diversity, equity, and inclusion principles in the workplace. Compensation & Benefits - Annual salary range: $58,000 – $71,000 CAD, commensurate with experience and qualifications. - Comprehensive benefits package including extended health, dental, vision, and life insurance. - Pension plan under the British Columbia Public Service Pension Plan. - Generous paid vacation (minimum 3 weeks) plus statutory holidays. - Professional development allowance and access to government training programs. - Flexible work arrangements where operationally feasible, supporting work‑life balance. - Employee assistance program and wellness initiatives. How to Apply Interested candidates should submit an online application through the Province of British Columbia’s Careers portal. The application must include a current résumé, a cover letter outlining how your experience aligns with the responsibilities and qualifications listed, and the names of two professional references. Applications will be reviewed on a rolling basis; early submission is encouraged. Only candidates selected for an interview will be contacted. The Province of British Columbia is an equal‑opportunity employer and welcomes applications from Indigenous peoples, persons with disabilities, and members of visible minorities. Qualifications: Public Administration Certificate Skills: Program management, Stakeholder engagement, Evaluation