Administrative Assistant at Sun Life Financial, Laval, Quebec in Laval

Company Overview Sun Life Financial is a leading international financial services organization headquartered in Canada, providing a broad range of insurance, wealth‑management and health‑benefit solutions to individuals and businesses. With a strong presence in Quebec and a commitment to community investment, Sun Life fosters an inclusive workplace where employees are encouraged to grow, innovate and deliver exceptional service to clients across North America and beyond. Key Responsibilities for Administrative Assistant - Provide comprehensive administrative support to the regional office team in Laval, including calendar management, meeting coordination and travel arrangements. - Prepare, proofread and distribute internal communications, reports, presentations and client correspondence in both English and French, ensuring accuracy and compliance with corporate standards. - Manage the flow of documents and information, maintaining organized filing systems (electronic and paper) and ensuring timely retrieval for auditors, regulators and senior management. - Serve as the first point of contact for visitors, vendors and callers, delivering courteous, professional service and directing inquiries appropriately. - Process expense reports, purchase requisitions and invoice approvals, adhering to Sun Life’s financial policies and the Canada Revenue Agency guidelines. - Support HR and recruitment activities by scheduling interviews, preparing onboarding packets and maintaining confidential employee records. - Coordinate office logistics such as supply inventory, equipment maintenance and workspace reservations, contributing to a safe and efficient work environment. - Assist with special projects, data entry and ad‑hoc analysis as required, providing accurate information to support decision‑making. Required Qualifications - Minimum high school diploma; college diploma or university degree in Business Administration, Office Management or related field preferred. - At least two (2) years of proven experience in an administrative or office support role, preferably within the financial services sector. - Bilingual proficiency in English and French (written and spoken) essential for communication with internal and external stakeholders. - Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document‑management systems; familiarity with SAP or similar ERP platforms is an asset. - Excellent organizational skills with the ability to prioritize multiple tasks, meet deadlines and maintain attention to detail in a fast‑paced environment. - Demonstrated professionalism, discretion and sound judgment when handling confidential information. Desired Skills - Ability to anticipate the needs of managers and proactively provide solutions. - Experience with virtual meeting platforms (Teams, Zoom) and remote collaboration tools. - Customer‑service orientation with a friendly, solution‑focused demeanor. - Basic understanding of regulatory compliance requirements relevant to the insurance industry. - Initiative to contribute ideas for process improvements and office efficiency. Compensation & Benefits - Competitive annual salary range: $45,000 – $55,000 CAD, commensurate with experience and qualifications. - Comprehensive benefits package including health, dental and vision coverage, life and disability insurance, and a company‑matched RRSP contribution. - Paid vacation (minimum 3 weeks per year) and statutory holidays in accordance with Quebec labour standards. - Access to Sun Life’s employee wellness programs, professional development allowances and tuition reimbursement. - Flexible work arrangements where operationally feasible, supporting work‑life balance. How to Apply Interested candidates are invited to submit their résumé and a cover letter outlining relevant experience through Sun Life’s online careers portal. Please select the “Administrative Assistant – Laval” posting and follow the on‑screen instructions to complete the application. Only applications received through the portal will be considered. Sun Life Financial is an equal‑opportunity employer and welcomes applicants from all backgrounds. Qualifications: Microsoft Office Specialist (MOS) Skills: Scheduling, Calendar Management, Travel Planning, Expense Reporting